International Project Administration

EENI - Business School.

Subject (Course): International Project Administration, Reporting Team Management. Syllabus:

  1. Stages of the project implementation and contracts follow-up.
  2. Team management.
  3. Drafting of reports and presentations.

Diploma Multilateral institutions - International institutions - Preparation to Apply - Project Cycle Management - Expressions of Interest - International Project Administration - Project Management

Languages of study: En and /or Es Licitaciones Fr Institutions

Subject Description (International Project Administration).

Objectives.

  1. Project administration and contacting requirements.
  2. Managing consortia consulting teams

In this subject; we will study the different stages of the project implementation, as well as how to control and follow up the project once awarded to a consortium or company. We will learn how to manage the work team to obtain the best results. Finally; we will see how writing reports and the different types of reports and presentations.

When a project is awarded after a tender of call for proposals, one of the first hurdles is the burden of the administrative control and reporting. That is the reason why it is important to prepare it appropriately.

The analytical stages for implementing an international project are usually of five main stages:

  1. Analysis, the redefinition of the work plan and staffing and resources.
  2. Possible problems and activities to obtain the desired results
  3. Prioritizing activities. First results. Changes to approach/team
  4. Intermediate results. Standardization and improvement. Improve efficiency
  5. Final results. Final presentations. Approval and hand-over.

Usually, a team leader or international expert is in charge of checking and following-up all areas the project, with local experts and short-term international experts as support. This is based on three key issues in the handling of people:

- Management of expectations of the beneficiary (ies), as opposed to those of the Funding Institution.
- Management of the Executives of the members of the consortium or subcontractors.
- Management of the work team.

Team management has on five fundamental aspects:

  1. Management of the Project Leader and other long-term residents in the country.
  2. Management of short and medium term international experts.
  3. Management of local experts and companies.
  4. Management of consortia/consultative committees.
  5. Management of specialized subcontractors or suppliers.

During the Project implementation, three different types of reports must be presented:

  1. Initial or Inception report: It redefines or confirms the results, work-plan, and team, and is normally presented a month and a half to three months after beginning of the project. It must contain the implementation plan for the entire project, as well as being flexible, in case that it needs to be changed. The contractor's project Director/supervisor normally carries a substantial weight in defining it with the team leader.
  2. Progress reports: It informs about implementing the project activities during a fixed period (monthly, or quarterly). It presents the project activities and status for the duration in depth and the expected next steps. The reporting period is usually from three to six months.
  3. Final report: It must provide a comparison between the initial situation and the final situation and the Lessons learned. Both experts and project manager are usually jointly responsible.

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